Love spreadsheets, smooth systems, and solving the puzzle of everyday finance?

At Angel Solutions, our mission is to make education smarter through beautifully designed SaaS tools. We’re looking for a Finance & Office Assistant who thrives on details, loves variety, and wants to be part of a friendly, purpose-driven team.

We are looking for someone who:

• Has a keen eye for detail and a structured approach
• Stays focused, proactive, and adaptable to shifting priorities
• Works independently and takes ownership
• Excels at multitasking and prioritisation
• Communicates effectively and collaborates well
• Remains calm under pressure and maintains confidentiality

Key Responsibilities / Duties

Daily Finance Operations

• Produce and send customer invoices in a timely manner, working to minimise debtor days.
• Reconcile bank accounts daily to ensure accurate cash flow monitoring.
• Process payments to suppliers and reimburse employee expenses, ensuring all transactions are accurately recorded.
• Resolve customer invoicing queries promptly and professionally.

Payroll and Benefits Administration

• Assist in processing monthly payroll for employees.
• Administer staff benefits and expenses in line with company policy and HMRC regulations.
• Act as a point of contact for employee payroll and expense queries.
• Ensure secure handling and storage of all payroll and benefits-related information.

Month-End and Financial Reporting

• Contribute to the month-end close process, including basic P&L and cash flow reporting support.
• Assist with balance sheet reconciliations.
• Support preparation and updates of budgets and costings, ensuring financial efficiency and value for money.
• Help prepare documentation for internal and external audits and support year-end financial tasks.

VAT and HMRC Compliance

• Prepare and submit quarterly VAT returns, ensuring compliance with HMRC regulations.
• Ensure VAT processes and recordkeeping are consistently followed and up to date.
• Assist with PAYE submissions and general HMRC-related compliance tasks.

Sales and Purchase Ledger Support

• Maintain and process entries on the sales and purchase ledgers.
• Reconcile supplier statements and ensure customer accounts are accurate and up to date.
• Monitor debtors and creditors to support effective cash flow and supplier relationships

Office and Team Support

• Provide general office and finance admin support including answering phones, greeting visitors, handling post, and assisting colleagues with finance-related queries.
• Help arrange internal staff events, meetings, and company socials.
• Act as a contact with the building management for office-related matters.

Process Improvement and Systems

• Identify opportunities to improve finance processes and support the implementation of system improvements.
• Apply your experience with Xero, Sage, or equivalent systems, alongside Excel, to support financial reporting, reconciliation, and automation efforts.
• Explore or implement AI-powered tools (e.g., automated invoice matching, forecasting tools) to support smarter and faster decision-making.
• Confidently use the Microsoft Office suite and other digital tools to support your role.

Learning and Development

• Take initiative in maintaining and updating your Personal Development Plan (PDP) to support your professional growth.
• Participate in finance-related and soft skills training as part of your development within the company.
• Contribute to quarterly team reviews and present finance updates where required.

Collaboration and Communication

• Work closely with the Finance Director, People Manager, and other internal teams to support accurate and timely financial operations.
• Provide cover and maintain continuity during team member absences
• Escalate issues appropriately and communicate clearly and professionally across the business